How to Write a Resignation Letter in 2024 (Multiple Examples)

Resigning from a job marks a significant transition in one’s career. Crafting a professional resignation letter not only signifies the end of an employment period but also leaves a lasting impression. This comprehensive guide covers everything employees need to know about how to write a resignation letter, ensuring the process is smooth and maintains professionalism.

Understanding the Purpose of a Resignation Letter

A resignation letter serves as a formal notice of one’s intent to leave a position. It not only communicates the decision to employers but also helps ensure a positive and professional departure from the company. The goal is to leave on good terms, preserving relationships and making the transition as seamless as possible for all parties involved.

Preparation Before Writing Your Resignation Letter

Before drafting the letter, consider the timing of your resignation, review your employment contract for any notice requirements, and plan your message carefully. Reflect on your reasons for leaving, but remember, the letter is not the place to air grievances. Instead, focus on the positive experiences and growth opportunities you have had.

Structuring Your Resignation Letter

Header and Salutation

Begin with your contact information at the top, followed by the date, and then the employer’s contact information. Address the letter to your direct supervisor or HR manager with a formal salutation, such as “Dear [Name],”.

Statement of Resignation

In the opening paragraph, get straight to the point. Clearly state your intention to resign and provide the effective date of your resignation, typically adhering to the notice period outlined in your employment contract.

Expressing Gratitude

Following the statement of resignation, express gratitude for the opportunities you have received during your tenure. Highlight specific experiences or learning opportunities that have been particularly valuable.

Offer to Assist with the Transition

Offer your assistance in ensuring a smooth transition. This could include training a successor, completing outstanding projects, or documenting processes. This gesture demonstrates professionalism and goodwill.

Formal Closure

Conclude the letter with a formal sign-off, such as “Sincerely,” followed by your name. If you’re submitting a printed letter, leave space for your handwritten signature above your typed name.

Best Practices for Writing a Resignation Letter

• Keep it concise and to the point. A resignation letter is not the time for lengthy explanations or critiques of the company.
• Maintain a positive tone. Even if your reasons for leaving are negative, focus on the positive aspects of your time with the company.
• Be professional. Use formal language and avoid slang or overly casual phrases.
• Proofread carefully. Ensure the letter is free of typos or grammatical errors, as it is a formal document that reflects on your professionalism.

After Submitting Your Resignation Letter

After you submit your resignation letter, prepare for a possible exit interview and be ready to discuss your reasons for leaving in a constructive manner. Continue to perform your duties diligently until your departure, leaving a positive final impression.

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Sample Resignation Letter

General Resignation Letter

John Doe
123 Main Street
Anytown, CA 12345
john.doe@email.com

March 1, 2024

Jane Smith
Director of Human Resources
ABC Company
456 Business Rd.
Business City, NY 67890

Dear Ms. Smith,

I am writing to formally resign from my position at ABC Company, effective two weeks from today, March 15, 2024. This decision comes after careful consideration of my career path and personal goals.

I want to express my deepest gratitude for the opportunities to grow and the challenges that have been entrusted to me. My time at ABC Company has been incredibly rewarding, and I have learned and grown professionally and personally.

I am committed to ensuring a seamless transition and am prepared to assist in any way to hand over my responsibilities. I am available to help recruit and train my successor and will ensure that all my projects are up-to-date before my departure.

Thank you for the support and the opportunities over the years. I wish ABC Company continued success and hope to maintain our professional relationship in the future.

Sincerely,

John Doe

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Resignation with Offer to Assist During Transition

Emily Johnson
789 Side Street
Suburbtown, IL 67890
emily.j@webmail.com

March 1, 2024

Tom Brown
Manager
XYZ Enterprises
123 Corporate Blvd.
Industrialtown, MA 12345

Dear Mr. Brown,

Please accept this letter as my formal resignation from my position as Marketing Specialist with XYZ Enterprises, effective two weeks from today, March 15, 2024.

I have accepted a position that will allow me to focus on my personal interest in strategic marketing, an opportunity I feel is right for my career growth. I cannot fully express my gratitude for the experiences and opportunities you and the team at XYZ Enterprises have provided me. I value the time spent and knowledge gained during my tenure.

To facilitate a smooth transition, I am more than willing to assist in whatever capacity necessary during the next two weeks. Whether it involves training my replacement or finalizing projects, I will do my utmost to ensure a smooth handover of my responsibilities.

Thank you again for the opportunity to be part of XYZ Enterprises. I look forward to keeping in touch and hope we can collaborate again in the future.

Warm regards,

Emily Johnson

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Short-Notice Resignation Letter

Michael Anderson
2468 Park Avenue
Cityville, OH 43210
m.anderson@emaildomain.com

March 1, 2024

Lisa White
Human Resources Manager
Tech Innovations Inc.
369 Digital Way
Tech City, CA 94088

Dear Ms. White,

I regret to inform you that due to personal reasons, I must resign from my position as Senior Developer at Tech Innovations Inc., effective one week from today, March 8, 2024. I understand that this notice period is shorter than the company’s standard, and for this, I sincerely apologize for any inconvenience my departure may cause.

I have thoroughly enjoyed my time with the company and am very grateful for the support and opportunities I have received. Working under your leadership and with the team has been an invaluable experience, and I am truly thankful for the professional development and personal growth I’ve experienced.

I am committed to making my final week as productive as possible and will do everything in my power to complete my current projects and assist in finding and training a replacement if that is possible within this timeframe.

Thank you for your understanding and support regarding this difficult decision. I hope to leave on good terms and wish Tech Innovations Inc. all the best in its future endeavors.

Sincerely,

Michael Anderson

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Resignation for a New Opportunity

Alex Martinez
5432 Elm Lane
Hometown, NV 89011
alex.m@internetmail.com

April 1, 2024

Rebecca Green
Vice President
Innovative Solutions Corp.
987 Innovation Drive
Techville, TX 75001

Dear Ms. Green,

I am writing to formally announce my resignation from my role as Project Manager at Innovative Solutions Corp., effective two weeks from now, April 15, 2024. After much deliberation, I have decided to accept a new position that aligns more closely with my long-term career goals and professional development aspirations.

I cannot overstate my gratitude for the opportunities and experiences that Innovative Solutions Corp. has provided me. It has been a privilege to work alongside such a dedicated team and contribute to our shared successes. I have grown immensely during my time here, both professionally and personally, and for that, I am truly thankful.

Understanding the importance of continuity on our current projects, I am fully committed to facilitating a smooth transition. I will complete all outstanding work to the best of my ability and am happy to assist in training my successor to ensure a seamless handover of responsibilities.

Thank you once again for the support, guidance, and opportunities during my tenure. I am hopeful that our paths will cross again in the future and look forward to following the continued success of Innovative Solutions Corp.

Best wishes,

Alex Martinez

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Resignation Due to Relocation

Samantha Young
6789 Maple Street
Anyville, GA 30301
s.young@emailservice.com

April 1, 2024

Charles Lee
Director of Operations
Global Enterprises Inc.
1234 Worldwide Ave.
Globecity, NY 10010

Dear Mr. Lee,

It is with a heavy heart that I submit my resignation from my position as Operations Analyst at Global Enterprises Inc., effective May 1, 2024. Due to unforeseen personal circumstances, I will be relocating to another state and, as such, must step down from my role.

I want to express my sincere gratitude for the invaluable experiences and opportunities I have been afforded during my time at Global Enterprises. Working under your leadership and alongside the team has been both an honor and a highly enriching experience.

In anticipation of my departure, I am dedicated to ensuring a smooth transition. I will finalize my current projects to the best of my ability and am willing to assist in training my replacement or transferring my duties as required.

Thank you for your understanding and support during this transition. I have greatly appreciated the professional environment and the personal growth I have experienced at Global Enterprises Inc. I hope to stay in touch and look forward to seeing the company’s future achievements.

Sincerely,

Samantha Young

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Retirement Announcement

Robert Thompson
4321 Oak Drive
Retireetown, AZ 85200
r.thompson@personalmail.com

April 1, 2024

Jennifer Hughes
Chief Financial Officer
Premier Financial Group
5678 Money Lane
Finance City, IL 60606

Dear Ms. Hughes,

After much consideration and with mixed emotions, I am writing to announce my retirement, effective June 30, 2024. Having spent over 25 years in the finance industry, with the last 10 years as a Senior Financial Analyst at Premier Financial Group, I have decided it is time to begin the next chapter of my life.

I am deeply grateful for the rewarding career I have had at Premier Financial Group. It has been a pleasure to work with such a talented and dedicated team, contributing to our collective goals and successes. The knowledge, friendships, and memories I have gained during my tenure are invaluable.

To ensure a smooth transition, I am committed to working closely with you and the team over the next few months. I am happy to assist in any way possible, from training my successor to completing all pending projects. My goal is to leave my responsibilities in the best possible state for my departure.

Thank you for the opportunities, support, and encouragement over the years. I look forward to staying in touch and watching Premier Financial Group continue to thrive and succeed.

Warmest regards,

Robert Thompson

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Resignation for Personal Reasons

Laura Kim
2345 Vine Street
Smalltown, MN 55432
l.kim@domain.com

May 1, 2024

Derek Johnson
Head of Department
Creative Solutions Ltd.
8901 Creativity Lane
Innovate City, CA 94101

Dear Mr. Johnson,

I am writing to inform you of my decision to resign from my position as Graphic Designer with Creative Solutions Ltd., effective two weeks from today, May 15, 2024. After much contemplation, I have decided to step down due to personal reasons that require my full attention.

I would like to express my sincere gratitude for the opportunities I have been given at Creative Solutions Ltd. It has been a pleasure to work in such a creative and supportive environment, and I have greatly appreciated the chance to contribute to our projects.

I am committed to ensuring a smooth transition and will do everything possible to hand over my responsibilities effectively. I will complete all current assignments and am willing to assist in training my replacement if needed during the next two weeks.

Thank you for your understanding and support during this time. I have enjoyed my tenure at Creative Solutions Ltd., and I am grateful for the professional development and personal growth I have experienced here. I hope to leave on good terms and wish the company continued success in the future.

Kind regards,

Laura Kim

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Resignation Without a Next Job Lined Up

Mark Allen
5678 River Road
Cityscape, TX 77889
m.allen@email.net

May 1, 2024

Andrea Mitchell
CEO
NextGen Innovators
1234 Future Drive
Techville, VA 22182

Dear Ms. Mitchell,

I am writing to formally resign from my position as Software Engineer at NextGen Innovators, effective two weeks from this date, May 15, 2024. This was not an easy decision to make, and after considerable thought, I have decided to take this step to explore new directions and opportunities for personal and professional growth, despite not having a next position secured.

The experiences and challenges at NextGen Innovators have been invaluable, and I am truly grateful for the skills I have developed and the professional relationships I have built. It has been an honor to be part of such a forward-thinking company.

During the next two weeks, I am fully committed to ensuring a smooth transition. I will finalize my ongoing projects and document my work to facilitate the handover to my successor. I am also available to provide training or support as needed.

Thank you for the opportunities for growth and development that have been provided during my time with NextGen Innovators. I look forward to staying in touch and hope to cross paths again in the future.

Sincerely,

Mark Allen

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Gracious Exit After a Short Tenure

Sophia Martinez
9012 Sunset Blvd
Newtown, FL 33101
s.martinez@webmail.com

May 1, 2024

Gregory Huang
Human Resources Manager
Global Dynamics Corp.
6789 Innovation Parkway
Enterprise City, NJ 07002

Dear Mr. Huang,

I am writing to tender my resignation from my position as Junior Analyst at Global Dynamics Corp., effective May 15, 2024. While my time with the company has been shorter than anticipated, I have made the difficult decision to resign due to unforeseen circumstances that necessitate a change in my current situation.

I am deeply appreciative of the opportunity to have worked at Global Dynamics Corp., even for a brief period. The team’s welcoming nature and the dynamic work environment have made a significant impact on me, and I regret that I cannot continue to contribute to our shared goals at this time.

I understand the challenges my departure may pose, given my short tenure, and I am committed to doing whatever I can to facilitate a smooth transition. I will ensure all my tasks are up to date and will assist in the briefing of my replacement or the redistribution of my responsibilities among the team.

Thank you for your understanding and support during this transition. I have great respect for Global Dynamics Corp. and hope to maintain the professional relationships I’ve built here. I wish the company continued success and hope our paths may cross again under different circumstances.

Best wishes,

Sophia Martinez

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Immediate Resignation Letter

Zoe Carter
1234 North Avenue
Lakeside, OR 97035
z.carter@example.com

June 1, 2024

Brian Foster
Operations Manager
Pinnacle Enterprises
4567 South Street
Market City, OR 97036

Dear Mr. Foster,

I am writing to inform you that, due to unforeseen personal circumstances, I must resign from my position as Logistics Coordinator at Pinnacle Enterprises, effective immediately. I understand the inconvenience this may cause to the team and the company, and for that, I sincerely apologize.

Please know that this decision was not made lightly, but after much consideration, it has become clear that this is the only viable option for me at this time.

I am immensely grateful for the opportunity to have been a part of Pinnacle Enterprises. The support, guidance, and encouragement I received have been invaluable, and I truly regret that I cannot continue my journey with the company.

I am prepared to assist in the handover of my responsibilities as much as possible within my current circumstances. I have compiled all relevant project information and documents to ensure a smooth transition for my successor.

Thank you for your understanding and support during this challenging time. I hope to have the opportunity to express my gratitude in person in the future.

Sincerely,

Zoe Carter

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Resignation to Pursue Further Education

Nathan Lee
7890 Elm Street
Education Town, MA 02120
n.lee@unimail.com

June 1, 2024

Samantha Kwok
Head of Research and Development
Innovatech Solutions
123 Innovation Drive
Techburg, MA 02118

Dear Ms. Kwok,

I am writing to resign from my position as Research Assistant at Innovatech Solutions, effective July 15, 2024. I have been offered an opportunity to pursue a Ph.D. in a field closely related to our work, and after considerable thought, I have decided to accept this offer to further my academic and professional development.

I want to express my deepest gratitude for the opportunity to work at Innovatech Solutions. The projects we’ve tackled and the innovations we’ve pursued have profoundly shaped my career interests and aspirations. I am particularly thankful for your mentorship and the collaborative spirit of our team.

I am committed to ensuring a smooth transition over the next six weeks. I will complete all my current assignments and assist in finding and training my replacement. Additionally, I am organizing my project files and documentation to leave my responsibilities in order.

Thank you again for the incredible opportunity to be a part of Innovatech Solutions. I hope to apply the knowledge and skills I acquire in my studies to contribute to our field in the future. I would love to keep in touch and possibly collaborate on future projects.

Warm regards,

Nathan Lee

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Cordial Farewell After Long Tenure

Elizabeth Wong
6543 Coastal Avenue
Seaview, CA 93001
e.wong@seaemail.com

June 1, 2024

Margaret Chen
CEO
Oceanic Conservation Foundation
8901 Marine Blvd
Harbor City, CA 93002

Dear Ms. Chen,

After much reflection and with a heavy heart, I have decided to resign from my position as Senior Marine Biologist at Oceanic Conservation Foundation, effective August 1, 2024. Having dedicated over 20 years to our cause and mission, this decision marks a significant personal and professional milestone for me.

I cannot adequately express my gratitude for the experiences, challenges, and triumphs we have shared. This foundation has not only been my workplace but my home, where I’ve forged lifelong friendships and collaborations. The work we do is vital, and I am immensely proud of the impact we’ve had on marine conservation.

As I prepare to embark on a new chapter in my life, I do so with the foundation’s mission still close to my heart. I am eager to see how the organization will continue to grow and evolve, and I hope to remain a part of this community in a new capacity, perhaps as a consultant or volunteer.

Over the next two months, I am fully committed to ensuring a seamless transition. I will work diligently to complete my current projects, assist in recruiting and training my successor, and do whatever else is necessary to support the team during this period.

Thank you, from the bottom of my heart, for the opportunity to serve alongside you at the Oceanic Conservation Foundation. I look forward to staying in touch and supporting the foundation’s noble cause in any way I can.

With deepest appreciation,

Elizabeth Wong

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Resignation from a Remote Position

Kevin Brooks
1122 Digital Way
Remoteville, TX 75002
kevin.b@remoteemail.com

July 1, 2024

Angela White
Head of Remote Operations
Virtual Dynamics Inc.
3377 Cloud Parkway
Cybertown, CA 94088

Dear Ms. White,

I am writing to inform you of my decision to resign from my position as Remote Project Manager with Virtual Dynamics Inc., effective July 31, 2024. While making this decision has been incredibly difficult, I believe it is the right choice for my personal and professional growth at this time.

My tenure at Virtual Dynamics has been nothing short of rewarding, providing me with invaluable experiences and growth opportunities in a remote work environment. I am particularly grateful for the flexibility and trust that you and the company have extended to me, allowing me to contribute effectively from afar.

To facilitate a smooth transition, I am committed to handing over my current projects and responsibilities comprehensively. I will prepare detailed progress reports and documentation for my successor and am available for virtual meetings and training sessions as needed to ensure continuity.

Thank you for the support and opportunities you have provided me during my time at Virtual Dynamics. I have greatly enjoyed and appreciated the work we’ve done together and the unique challenges we’ve navigated as a remote team. I hope to maintain our professional relationship and perhaps collaborate again in the future.

Sincerely,

Kevin Brooks

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Resignation from a Highly Stressful Job

Sonia Patel
789 Peaceful Lane
Tranquiltown, NY 10010
sonia.p@peaceemail.com

July 1, 2024

Harold Jenkins
Director of Operations
HighStress Solutions Ltd.
456 Stress Ave
Busy City, NY 10011

Dear Mr. Jenkins,

I am writing to submit my resignation from my position as Operations Analyst at HighStress Solutions Ltd., effective two weeks from today, July 15, 2024. This decision comes after much reflection on my personal health and well-being, which I have realized need to be my priority at this time.

The past year has been incredibly challenging, and while I have grown professionally, the high-stress nature of the job has taken a toll on my overall health. I am grateful for the opportunities to develop my skills and work on significant projects, and I regret that I am unable to continue in this role under the current circumstances.

I am dedicated to ensuring a smooth transition and will do my utmost to wrap up my current projects and assist in the handover of my duties. I am also willing to provide recommendations for potential replacements or solutions that may help ease the transition.

Thank you for your understanding and support. I have valued my time at HighStress Solutions Ltd. and hope to leave on good terms. I wish the company and my colleagues continued success and hope we can stay in touch.

Best regards,

Sonia Patel

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Transitioning to Freelance Career

Derek Liu
233 Freelance Road
Creativetown, MA 02139
derek.l@freelancemail.com

July 1, 2024

Monica Reynolds
Creative Director
Design Innovations Studio
789 Artistic Blvd
Innovate City, MA 02140

Dear Ms. Reynolds,

Please accept this letter as formal notification of my resignation from my position as Lead Designer at Design Innovations Studio, effective July 31, 2024. After considerable thought, I have decided to pursue a freelance career, which will allow me to explore a wider range of creative projects and collaborate with various clients and industries.

I cannot express enough how much I have valued my time at Design Innovations Studio. The opportunity to work with such a talented team and contribute to our collective creative vision has been one of the most rewarding experiences of my professional career. I am incredibly grateful for the support, encouragement, and inspiration I have received here.

To ensure a seamless transition, I am fully committed to completing my current projects and will assist in finding and training my replacement. I will also document my design processes and client interaction protocols to help maintain the high standards of the studio.

Thank you again for the opportunities for growth and creativity that you have provided me. I look forward to staying in touch and hope to collaborate on future projects in a new capacity.

Warmest regards,

Derek Liu

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Resignation for Health Reasons

Mia Thompson
123 Wellness Drive
Healing City, CA 90210
mia.t@example.com

August 1, 2024

Dr. Richard Kim
Department Head
St. Luke’s Medical Center
456 Care Lane
Healthtown, CA 90212

Dear Dr. Kim,

I am writing to formally resign from my position as Pediatric Nurse at St. Luke’s Medical Center, effective two weeks from today, August 15, 2024. After much deliberation and consultation with my healthcare providers, I have made this difficult decision due to ongoing health issues that require my full attention and extended recovery time.

Working at St. Luke’s Medical Center has been an immensely fulfilling experience, allowing me to contribute to patient care and support within the pediatric department. I am deeply grateful for the support and camaraderie of my colleagues and the leadership team during my tenure.

I am committed to ensuring a smooth transition of my duties and responsibilities. I will finalize all pending patient reports, assist in the training of my replacement, and ensure that all my tasks are up to date to minimize any disruption to our department’s operations.

Thank you for your understanding and support during this challenging time. I hope to remain in touch and possibly return to the field once my health permits. I wish the best for our department and the continued success of St. Luke’s Medical Center.

Sincerely,

Mia Thompson

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Resignation to Start a Business

Ethan Martinez
789 Entrepreneur Road
Startupville, TX 73301
ethan.m@innovatemail.com

August 1, 2024

Jessica Lee
Director of Marketing
Global Tech Solutions
1234 Innovation Drive
Tech City, TX 73302

Dear Ms. Lee,

Please accept this letter as formal notification of my resignation from my position as Marketing Specialist at Global Tech Solutions, effective August 31, 2024. After much consideration, I have decided to pursue my dream of starting my own business, which I have been planning and preparing for over the past few years.

I want to express my sincere gratitude for the opportunities for professional and personal development that I have been given during my time at Global Tech Solutions. It has been a pleasure working with you and the team, and I have learned a great deal that I will carry forward into my new venture.

During my remaining time, I am fully committed to completing my current projects and ensuring a smooth handover to my successor. I will also document my workflows and strategies for the ongoing campaigns to facilitate a seamless transition.

Thank you once again for your support and understanding. I look forward to staying in touch and hope that we can collaborate in the future in a new capacity.

Best wishes,

Ethan Martinez

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Resignation with an Offer to Remain in a Freelance Capacity

Liam Johnson
452 Freelancer Ave
Independence City, TX 73301
liam.j@myemail.com

September 1, 2024

Caroline Smith
Director
NextGen Innovations
789 Future Road
Innovate City, TX 73302

Dear Ms. Smith,

I am writing to announce my resignation from my full-time position as Software Developer at NextGen Innovations, effective September 30, 2024. This decision comes after much contemplation about my professional path and personal goals, leading me to transition to freelance work to explore diverse projects and challenges across the industry.

I have deeply appreciated the opportunities for growth and the collaborative environment at NextGen Innovations. It has been a privilege to work alongside such a talented team and contribute to our shared successes.

Understanding the potential impact of my departure, I would like to offer my services on a freelance basis for any projects where my expertise could be beneficial. This arrangement could ensure continuity on critical projects while providing me the flexibility I seek in my professional life.

In the coming weeks, I am committed to completing all current projects to the best of my ability and facilitating a smooth transition. I am also willing to provide training and support to my successor to ensure a seamless handover of my responsibilities.

Thank you for the understanding, support, and opportunities provided during my time at NextGen Innovations. I look forward to potentially collaborating in a new capacity and wish the company continued success.

Best regards,

Liam Johnson

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Simple, Straightforward Resignation

Olivia Sanchez
456 Quiet Lane
Serenity City, FL 33101
olivia.s@peacefulmail.com

August 1, 2024

Henry Adams
Manager
Sunrise Cafe
123 Breakfast Blvd
Morningtown, FL 33102

Dear Mr. Adams,

I am writing to resign from my position as Barista at Sunrise Cafe, effective two weeks from today, August 15, 2024. I have enjoyed working at the cafe and appreciate the opportunities to learn and grow in the hospitality industry.

I am happy to assist in the training of my replacement or to help transition my responsibilities to other team members over the next two weeks.

Thank you for the opportunity to be a part of the Sunrise Cafe team. I wish you and the cafe continued success in the future.

Sincerely,

Olivia Sanchez

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Writing a resignation letter is a crucial step in the resignation process, allowing you to exit your current position with grace and professionalism. By following the guidelines outlined in this article, you can ensure that you communicate your intentions clearly and leave on good terms, paving the way for future opportunities and maintaining valuable professional relationships.